The increasing use of corporate vehicles, such as companies, trusts, foundations and other types of corporate/legal arrangements, has elevated concerns among financial regulators globally. The concerns are not unconnected with the growing risks of possible concealment and conversion of illicit funds by criminals while hiding under the legal protection afforded by the veil of incorporation.
To stem illicit financial flows within the global financial system, the Financial Action Task Force (FATF), the global money laundering and terrorist financing watchdog, has promoted various initiatives. The FATF requires that countries put in appropriate arrangements to ensure that adequate and accurate information on beneficial ownership is easily accessible in a timely manner by competent authorities, to check corporate vehicles from being abused within the financial system. The FATF has recently placed Nigeria on its “grey list” of countries requiring increased monitoring because of identified deficiencies in applicable regimes to counter money laundering, terrorist financing, and proliferation financing. In furtherance of this, on January 12, 2023, the Central Bank of Nigeria (“CBN”), via a Circular referenced FPR/DIR/PUB/CIR/001/064, introduced the “Guidance on Ultimate Beneficial Ownership of Legal Persons and Legal Arrangements” (the “Beneficial Ownership Guidance”). Prior to this, the apex bank had issued the Central Bank of Nigeria (Anti-Money Laundering, Combating the Financing of Terrorism and Countering Proliferation Financing of Weapons of Mass Destruction in Financial Institutions) Regulations, 2022 (“CBN AML/CFT/CPF Regulations”). The CBN AML/CFT/CPF Regulations require financial institutions to understand the structure of legal persons and legal arrangements, and to also undertake customer due diligence measures to mitigate the risks of money laundering and the financing of terrorism and proliferation of weapons of mass destruction.
Thus, the recently released Beneficial Ownership Guidance provides practical steps, which financial institutions are required to take in identifying and verifying the natural persons who are the ultimate beneficial owners and controllers of corporate vehicles, in line with extant laws and regulations on money laundering and terrorism financing including the CBN AML/CFT/CPF Regulations. This article provides a synopsis of the Beneficial Ownership Guidance, as a quick compliance tool, for banks and other financial institutions under the regulatory remit of the CBN.
Determining a beneficial owner
A beneficial owner of a legal entity, is considered to be any natural person(s) who:
- ultimately owns/holds at least 5% of the issued shares in the legal entity;
- controls a customer and/or a natural person who exercises at least 5% of the voting rights in the legal entity either directly or indirectly;
- holds a right, either directly or indirectly, to appoint or remove majority of the directors (or similar positions) of the legal entity;
- ultimately directs a transaction, being the person on whose behalf the transaction is being conducted; and/or
- exercises, either directly or indirectly, significant influence or control over the legal person.
Financial institutions are expected to rely on relevant source documents to determine a beneficial owner. These include Certificate of Incorporation, Memorandum and Articles of Association (MEMART), Partnership Agreements, Annual Returns, Financial Statements, Trust Deeds/Trust Registration Documents, and Constitutions/Charters/Byelaws. They are also expected to go beyond the regular, internally generated documents, and obtain information from public registers such as Corporate Affairs Commission (“CAC”)’s record, print and electronic media, and web-based platforms like the internet and social media.
In addition to this, information on relevant relationships within an entity, such as authorized signatories, nominee directors, partners, senior management, persons with voting rights, settlors, trustees and beneficiaries, and persons having power of attorney over the entity, among similar others, give a strong direction as to who, in fact, exercises effective control over the affairs of the entity. In the same token, consideration should be given to the entity’s customer’s governance and management structure.
Critical red flags
Financial institutions are required to take cognizance of the following, as strong indicators of beneficial ownership:
- an extract of a shareholder registry showing ownership;
- any nominee agreement that shows who exercises real control behind a shareholder arrangement;
- a shareholders’ agreement that shows a natural person controlling the shares of more than one shareholder, effectively giving control;
- documentary evidence that a natural person is able to exercise a dominant influence over a legal person;
- documentary evidence that a natural person has the power to appoint senior management;
- documentary evidence (for example, an employment contract) that a director or employee can influence a legal person.
- documentary evidence of exercise of dominant influence over the transactions of a legal entity/arrangement.
Expectations from Financial Institutions
A financial institution is under obligation to take reasonable steps to:
- verify the identity of the beneficial owner of any customer that is a legal person or corporate vehicle, focusing on the board of the entity, as well as other positions denoting control such as senior management, settlor, trustee, beneficiary, and the likes;
- apply enhanced due diligence (“EDD”) on customers that are complex corporate vehicle structures, and which pose higher risks of money laundering or the financing of terrorism/proliferation of weapons of mass destruction;
- use relevant information or data obtained from reliable sources to satisfy itself that it has sufficient knowledge of the beneficial owner of all its corporate customers;
- apply a risk-based approach in the identification and verification of beneficial owners, by applying measures on a risk sensitive basis to each corporate vehicle under examination;
- file a suspicious transaction report with the Nigerian Financial Intelligence Unit (NFIU) where there are reasonable reasons to suspect money laundering or terrorism financing;
- have effective systems to determine whether a beneficial owner is a politically exposed person (“PEP”) or a family member or close associate of a PEP;
- take additional measures to manage the risks associated with an account linked to a politically exposed beneficial owner, such as obtaining senior management approval before establishing or continuing with the customer relationship, and also establishing the sources of funds and wealth of the beneficial owner;
- create a beneficial ownership register for all customers that are legal persons and legal arrangements, containing the records or information collected through customer due diligence (“CDD”) or EDD or from other sources;
- review information contained in the beneficial ownership register on a periodic basis and update the content annually or whenever there are changes;
- flag and report to the CAC, any inconsistency or discrepancy between the beneficial ownership information in its register/record and the beneficial ownership information in the public register;
- provide information on beneficial owners to the CBN on request, and to such other competent authorities identified under the Money Laundering (Prevention and Prohibition) Act;
- render periodic returns to CBN on their customers with details of beneficial owners that are legal persons and legal arrangements;
- keep all records of beneficial owners obtained through CDD measures (either in electronic or written forms), for at least five (5) years following termination of the business relationship or after the date of the occasional transaction. Such records are to be kept up-to-date and relevant through ongoing monitoring and review.
Remarks
Corporate vehicles are legal entities with separate legal personalities different from that of their promoters and managers. Thus, they have the capacity to undertake legal actions, including but not limited to entering into contracts, owning property, suing and being sued. This legally restricts the liabilities of the entities from being ascribed to the natural persons who are the directing minds acting behind the veils of the entities’ incorporation. Consequently, legal persons and legal arrangements have been used by natural persons in many instances to carry out fraudulent business deals and illicit financial flows.
With the increasing complexity and sophistication of corporate vehicles, legal ownership no longer necessarily determines effective control. Hence, ownership interests can be so diversified that there may be no natural persons (whether acting alone or with others) exercising control of a legal person or legal arrangement through ownership. In such a circumstance, it is necessary to look beyond ownership interest and take steps to ascertain the natural person(s) who exercises control through other means. In this regard, any person who exercises responsibility for senior management decisions, or on whose behalf a transaction is being carried out, will be taken to be a beneficial owner.
Without prejudice to the protection of incorporation, where a serious crime has been committed through a legal entity, the court will give order lifting the veil of incorporation to expose the natural persons acting through the entity and to which the benefits or proceeds of such a crime can be traced.
A unique feature of the Beneficial Ownership Guidance is that, rather than waiting for a financial crime to be committed before the veil of incorporation is lifted, financial institutions are obliged to verify and identify beneficial owners of their customers that are legal persons and legal arrangements right from the on-boarding stage, and continuously for as long as the customer relationship lasts. In this regard, banks and all other financial institutions in Nigeria should take immediate steps to carry out their roles, as prescribed.
Coincidentally, the legal framework for identifying beneficial ownership in all entities beyond financial institutions got a boost with the passage of the Companies and Allied Matters Act of 2020 (“CAMA”). Thus, under the CAMA, a person with significant control over a company is required to give particulars of such control in writing to the company, within seven (7) days of acquiring the status. Upon receipt of such information on significant control, the company is under obligation to, in turn, notify the CAC of the information received not later than one month.
Similarly, a person who is a substantial shareholder in a public company is mandated to give notice in writing to the company within fourteen (14) days, stating his name, address and full particulars of the shares held by him or his nominee. A person is a substantial shareholder in a public company if he holds (himself or by his nominee) shares in the company which entitles him to exercise at least five percent (5%) of the unrestricted voting rights at any general meeting of the company. Upon receipt of the notice or becoming aware that a person is a substantial shareholder, the company is also under obligation to notify the CAC accordingly, within fourteen (14) days. Any person or company who contravenes the provisions of the CAMA on significant control is liable to such fines as the CAC may prescribe by regulation. Furthermore, the CAC is required to maintain a register of persons with significant control, in which relevant information received from companies shall be recorded. In this regard, the CAC launched a Beneficial Ownership Register Platform in November 2022. The platform is an automated platform where records of people with significant control over registered companies are compiled by CAC and made available for use by the general public as well as the government.
DISCLAIMER: This publication is only intended to provide general information on the subject matter and does not by itself create a client/attorney relationship between readers and our Law Firm or serve as legal advice. We are available to provide specific advice on the subject of this newsletter, as may be required.
